NavanvayaUser guide

User guide

Navanvaya user guide

Step by step, on the real screens. Founders, HR and payroll work on a laptop; supervisors and employees on their phone.

  • 31everyday tasks
  • 3languages, end to end
  • 2taps to approve on the phone

Demo data. Every name, code and figure on these screens is made up, from the demo company "G-Tek Corporation (demo)".

Staff screens on a laptop are in English. Phone screens are in your language.

Phone tasks play on their own: a ring shows where to tap. On laptop tasks, click a step to light up that part of the screen.

Chapter 1 LaptopPhone

Getting started

Staff sign in on a laptop with a work email and password. Employees sign in on their phone with their employee code.

Sign in

Sign in as staff

  1. Open the Navanvaya address HR gave you.
  2. Type your Work email and Password.
  3. Press Sign in. Your Home page opens.

New computer and sign-in is slow? Use Trust this browser: a link comes to your email.

Laptop screen: The staff sign-in page
The staff sign-in page.

Your account

Turn on two-step sign-in

For everyone who sees salaries. After the password, the app asks for a code from an app on your phone.

  1. Open your name at the top right, then Your account.
  2. Find the Two-step sign-in card. It says Off until you set it up.
  3. Press Set up two-step sign-in and follow the steps. It takes about a minute.

You can change your password on the same page: at least 10 characters.

Laptop screen: Your account: roles, two-step sign-in and password
Your account: roles, two-step sign-in and password.

Sign in

Sign in on your phone

  1. Pick your language at the top: English, हिन्दी or ગુજરાતી.
  2. Type the Company code and your Employee code. Tap Send me a code and type the code you get.
  3. No message on your phone? Tap I have a printed code from HR.
  4. Type both codes and the code on the paper, then tap Sign in.
  5. The first time, read how your information is used and tap I have read this.
  6. You are on your Home page.

Using a shared phone or kiosk? Use the link below the printed-code link.

Phone screen, step 1 of 6: Pick your language at the top: English, हिन्दी or ગુજરાતી.

1 of 6Pick your language at the top: English, हिन्दी or ગુજરાતી.

Language

Change the language or text size

  1. Tap Me in the bottom bar.
  2. Scroll down. Under Language, pick your language. Text size makes the letters bigger.
  3. Tap Save. The whole app changes, on this phone and any other.
Phone screen, step 1 of 3: Tap Me in the bottom bar.

1 of 3Tap Me in the bottom bar.

Chapter 2 Laptop

Founder

Your Home page shows what needs you today. Every line opens the place where the work is done.

Home

Read your Home page

  1. Today: decisions waiting for you and anything overdue. Click a tile to go straight to it.
  2. People: people on the rolls, joiners, notice and leavers this month.
  3. Payroll shows where this month's pay is; Waiting for you lists your next decisions.
  4. Further down: performance, ISO 13485 competence and pay revisions due.
Laptop screen: Founder Home (upper part)
Founder Home (upper part).

Approvals

Decide in Approvals

  1. Click Approvals in the left menu. The red number is how many wait for you.
  2. Narrow the list with the type buttons, or keep All types.
  3. Each card says what is asked and which step is yours.
  4. Press Approve or Reject.
  5. Everything in flight shows every request still moving. You asked shows your own.
One request, two peopleThe person who raises a request can never approve it. Your own requests wait for the other founder.
Laptop screen: Approvals: decisions for you on the left, your own requests on the right
Approvals: decisions for you on the left, your own requests on the right.

Reports

Read the founder report

  1. Open Reports in the left menu, then the Founder report tab.
  2. Read headcount over 12 months, attrition, cost against the revenue target and open roles.
  3. Press Download Excel for the same figures in a workbook.

Every figure comes from the records. Nothing is typed by hand.

Laptop screen: Founder report
Founder report.

Chapter 3 Laptop

HR admin

Each person is entered once. Letters, registers and payslips are made from the same record.

Home

Work through Today

  1. Open Home. Today lists everything that needs you now.
  2. Clear the decisions for you first.
  3. Then requests stuck with a manager for over 2 working days: you can decide them as HR.
  4. Then attendance exceptions, people without a salary, roles, reviews and documents to check.
Laptop screen: HR Home: the Today tiles
HR Home: the Today tiles.

People

Find a person or add a joiner

  1. Open People. Search by name or code, or filter by department, level and type.
  2. To add one person, press Add a joiner.
  3. Fill the five steps. Personal and bank details can wait.

Find anyone from any page with the search box at the top (Ctrl K).

Laptop screen: People
People.
Laptop screen: Add a joiner, step 1 of 5
Add a joiner, step 1 of 5.

People

Import many people from Excel

  1. In People, open the Import from Excel tab.
  2. Drop your .xlsx or .csv file and press Read the file. A blank template is on the right.
  3. Match columns: check each column points to the right field.
  4. Check: every problem shows before anything is saved.
  5. Import. It tells you how many people were added.
Laptop screen: Step 1: upload the sheet
Step 1: upload the sheet.
Laptop screen: Step 4: done
Step 4: done.

Documents

Keep each person's documents

  1. Open the person, then the Documents tab, and press Upload a document.
  2. Their personnel file shows each document as Verified, Missing or Not needed.
  3. Press File to add a missing one, or Replace to update one.
Laptop screen: A person's Documents tab
A person's Documents tab.
Laptop screen: The personnel file checklist
The personnel file checklist.

Documents

Issue a letter

  1. Open Letters and press New letter.
  2. Choose the kind of letter and the person. Their details fill in.
  3. Sign it off. The PDF goes to their file and the person is told.
  4. Open a letter to see it, press Open PDF, or check Seen by the employee.

An issued letter never changes. If it is wrong, use Void this letter.

Laptop screen: All letters
All letters.
Laptop screen: One issued letter
One issued letter.

Attendance

Set up leave and attendance

  1. Open Attendance, then the Settings tab.
  2. Work through the tabs: shifts, holidays, rules, leave types and shift assignment.
  3. Leave types: each type shows how it is credited. Press Add leave type for a new one.
  4. Attendance rules: to change them, press New version and give the start date.

Rules are dated: past months keep the rules they were worked under.

Laptop screen: Leave types
Leave types.
Laptop screen: Attendance rules and their versions
Attendance rules and their versions.

Attendance

Fix attendance exceptions

  1. Open Attendance, then the Exceptions tab.
  2. Pick the month and a department if you like, then press Show.
  3. Narrow with the buttons, such as One punch only.
  4. Press Fix on a row to correct that day.
Laptop screen: Exceptions for October: one punch only
Exceptions for October: one punch only.

Settings

Set who approves what

  1. Open Settings, then Approval chains.
  2. Each kind of request shows its steps in order.
  3. Press Edit chain to change the steps, or Switch off to stop one.
  4. Under When a manager has not decided, set the working days before HR can decide, and press Save.

Nothing is approved without a chain. A switched-off kind of request cannot be sent.

Laptop screen: Approval chains (upper part)
Approval chains (upper part).

Chapter 4 Laptop

Payroll

Each month runs one path: freeze attendance, calculate, check, approve, bank file, mark paid, lock.

Payroll

Read the Monthly payroll page

  1. Open Payroll. The band shows this month's stage: Calculate, Review, Approve, Pay, Lock.
  2. A warning lists values still to confirm with the payroll consultant. Press Review and sign off once confirmed.
  3. Recent months and Statutory dues show what is paid and what is due.
Laptop screen: Monthly payroll
Monthly payroll.

Payroll

Go-live month and trial months

The go-live month is the first month paid from Navanvaya. Months before it are trials, compared with the consultant, never paid.

  1. Open Payroll, then the Parallel run tab.
  2. Under Go-live month, open Set the go-live month. It goes for approval.
  3. For a trial month, choose the Wage month, drop the consultant's Salary Workout and press Import and compare.
  4. Read where the differences are. Click a person to compare column by column.

Statutory amounts must match to the rupee; others may differ by ₹1.

Laptop screen: Parallel run (upper part)
Parallel run (upper part).

Payroll

Upload tax already deducted this year

  1. In Parallel run, press Upload the year to date.
  2. Press Template for a sheet with everyone's code. Fill it in Excel.
  3. Set Figures up to the end of to the last month the old payroll paid.
  4. Drop the sheet and press Read the sheet. Nothing changes yet.
  5. Check the rows and send them for approval. Earlier uploads keeps each one.
Maker and checkerThe person who uploads cannot approve it. Someone else in the chain does.
Laptop screen: Tax already deducted this year
Tax already deducted this year.

Payroll

Load salaries from the Salary Workout

  1. Open Salaries, then the load from the Salary Workout.
  2. Drop the consultant's workbook (.xlsx) as it is.
  3. Set In force from and say What this load is.
  4. Press Read the workbook, check the rows, then send the load for approval.
Laptop screen: Load salaries from the Salary Workout
Load salaries from the Salary Workout.

Payroll

Run the month, one step at a time

  1. Open the Month end tab. It lists seven steps and marks To do now.
  2. Freeze attendance: clear waiting leave and corrections, then freeze in Month close.
  3. Calculate: open the month and press Calculate.
  4. Checks: accept or fix each error and check.
  5. Approve: the chain in Settings decides who approves.
  6. Bank file, mark paid (employees are told), then lock when the bank confirms.
Laptop screen: Month end: the guided path
Month end: the guided path.
Laptop screen: A month not calculated yet
A month not calculated yet.

Payroll

Review the pay grid

  1. Open the month. Pay grid shows every person: days, gross, PF, ESI, PT, TDS, take-home.
  2. Tick Only people with issues to see just those.
  3. Change from last month explains movements; Statutory totals adds up the dues.
  4. Downloads: pay grid, Salary Workout, bank file, statutory files.

After a month is locked, a correction is paid next month as arrears.

Laptop screen: A locked month and its pay grid
A locked month and its pay grid.

Payroll

Clear the checks

  1. Open the Checks tab. Errors stop the review; warnings are worth a look.
  2. Left out of a statutory or bank file: nobody is dropped quietly. Fix the record or give a reason.
  3. Not included this month: people with no frozen attendance or no salary.
  4. Values used that are not yet confirmed: rates still waiting for sign-off.
Laptop screen: Checks: the top of the list
Checks: the top of the list.
Laptop screen: Further down the same tab
Further down the same tab.

Payroll

Payslips

  1. Open Salaries and the person.
  2. Open the Payslips tab and press PDF for any month.

Employees see their own payslip on their phone once the month is paid.

Laptop screen: One person's payslips
One person's payslips.

Payroll

Bank file, statutory files and registers

  1. Open the Statutory tab, choose the month and press Show.
  2. The dues table shows each payment, its due date and status.
  3. Bank transfer file: choose the bank layout and press Bank file.
  4. Download PF, ESI, PT and LWF, TDS and the Gujarat registers as PDF or Excel.
  5. For the year: bonus, gratuity and the yearly forms.

Bank layouts are in Rates and rules → Bank files.

Laptop screen: Statutory and registers
Statutory and registers.
Laptop screen: Bank file layouts
Bank file layouts.

Attendance

Muster roll and attendance registers

  1. Open Attendance, then Month close, and pick a frozen month.
  2. Downloads: muster roll (Form 14), overtime (Form 11) and the month view.
  3. Yearly registers: Form 19, leave cards (Form 20) and Form 10.
Laptop screen: Month close and its registers
Month close and its registers.

Chapter 5 Phone

Supervisor

Supervisors decide their team's leave, attendance corrections and claims. A request left too long also goes to HR.

Approvals

Approve or reject a request

  1. On Home, tap To approve. The number is how many requests wait for you.
  2. The oldest is at the top, with the reason. Tap Approve.
  3. The page says Approved. and the card leaves. Two taps from Home.
  4. To say no, tap Reject.
  5. Write a reason if you want; the person will see it. Tap Send: not approved.
  6. The page says Not approved. When nothing is left: Nothing is waiting for you.
  7. Back on Home, the card says nothing from your team is waiting.
What one tap doesApprove turns into a tick. The message stays on the page after the card leaves.
Approved.

You can never approve a request you raised yourself.

Phone screen, step 1 of 7: On Home, tap To approve. The number is how many requests wait for you.

1 of 7On Home, tap To approve. The number is how many requests wait for you.

Chapter 6 Phone

Employee

The bar at the bottom is always there: Home, Attendance, Leave, Pay and Me.

Home

Your Home

  1. My month shows each day: present, week off, holiday, leave, one punch only. Today has a ring.
  2. Below: Apply for leave, your attendance, and the Pay card with Claim an expense and Latest payslip.
  3. Dark mode follows your phone's setting.
Phone screen, step 1 of 3: My month shows each day: present, week off, holiday, leave, one punch only. Today has a ring.

1 of 3My month shows each day: present, week off, holiday, leave, one punch only. Today has a ring.

Payroll

See your payslip

  1. Tap Pay in the bottom bar.
  2. The newest payslip is on top, with take-home pay. Tap Open: earnings / deductions.
  3. Every line of the month: what you earned and what was cut.
  4. At the end, tap Download payslip (PDF).
Phone screen, step 1 of 4: Tap Pay in the bottom bar.

1 of 4Tap Pay in the bottom bar.

Leave

Apply for leave

  1. Tap Leave in the bottom bar.
  2. Each type shows the days you have left. Tap one, such as Casual leave.
  3. Choose One day, Several days or Half a day, set the date, and tap Send to my manager.
  4. A note says it went to your manager. Your requests are lower on the page.
Phone screen, step 1 of 4: Tap Leave in the bottom bar.

1 of 4Tap Leave in the bottom bar.

Attendance

Correct a missed punch

  1. Tap Attendance in the bottom bar.
  2. Under the day, tap Ask to correct this day.
  3. Tap what happened: I forgot to punch.
  4. Check the date and times, give a short reason, and tap Send for approval.
  5. A note says it went to your manager.
Phone screen, step 1 of 5: Tap Attendance in the bottom bar.

1 of 5Tap Attendance in the bottom bar.

Payroll

Claim an expense

  1. On Home, tap Claim an expense.
  2. Tap what it was for, such as Travel on company work.
  3. Type the amount (₹), the bill date and what it was for, add a photo of the bill, and tap Send for approval.
  4. You are back on Pay, with a note that the claim went for approval.
Phone screen, step 1 of 4: On Home, tap Claim an expense.

1 of 4On Home, tap Claim an expense.

Where to get help

In the app

Every area has How to do this in the left menu: short guides in plain words.

At your company

Employees: ask HR for your company code, a printed sign-in code, or a correction to your details.

Nirvedha

For set-up, payroll go-live, or anything that does not work as described:

sudhakar@nirvedha.com

+91-836-9715-386

Navanvaya by Nirvedha. Screens from the demo company "G-Tek Corporation (demo)", 19 Oct 2026. All names and figures are made up.